Surrey Minor Hockey Association

Addendums to Rules, Regulations and Guidelines

Addendum # 1 - Rep Hockey Regulations

Section A – Introduction

1. What is Rep Hockey?
1. Rep hockey is the culmination of player skills, attitude and desire coupled with the coaching experience, training and dedication to form a Surrey team to play against the best players from other associations. The Rep teams play in a league which permits players to play against players of equal ability. It permits each player to improve his/her skills and character to play at the next higher individual and team skill level.
2. Rep process is a year long activity which includes the coach and player selection process. We must remember that rep tryouts are a stressful time not only for the players and parents but for the coaches and volunteers who each year must co-ordinate this facet of our associations program. The policies and procedures that are specific to the Rep hockey system are outlined in this addendum and will be in addition to the regular policies and procedures. This will allow all participants to know in advance what they are entitled to and how all the facets of the Rep process are run.
3. Rep hockey may be an expensive proposition to parents and players who must consider this before applying to play on a Rep team. There are additional expenses for travel, additional game and practice ice, tournaments and miscellaneous expenses such as team jackets, an additional pair of team socks as well as street dress clothes to satisfy the association dress code standards.
4. Surrey Minor Hockey Association expects that all Rep coaches, team officials, players and parents will set a high standard of conduct and good sportsmanship towards referees, other players, team officials and parents. This not only applies to your own team but to all teams within our own association and other association with whom you have contact.
5. In general, Surrey Minor Hockey Association will have two "A" teams in the Atom division, one AAA team and two "B" teams in the Peewee, Bantam and Midget divisions along with one AAA Juvenile team. The categories and numbers of teams in any division may increase or decrease dependent on the availability of ice and players in any given season.

Section B - Coaches Selection

1. The Rep hockey process begins in April of each year when Surrey Minor Hockey Association advertises in the local newspapers and other media for prospective coaches to apply by a selected date. The candidates for the Rep coaches’ positions apply by completing the Rep coaches’ application. When the application submission deadline is passed, the association Head Coach arranges for ½ hour interviews for each applicant with the selection committee.
2. The selection committee is composed of the Head Coach/Coach Co-ordinator and two other members approved by the Executive Council. If the Head Coach/Coach Coordinator has applied for a team, then the selection committee for the division for which they have applied, shall be comprised of three other members approved by the Executive Council.
3. Each candidate is asked the same preselected questions in order to permit an evaluation of the replies for each candidate.
1. No appeal shall be accepted for non selection as a coach.
4. Criteria used in coaches selection:
1. Coaching Certification - applicant "MUST" be certified at the Hockey Canada (NCCP) Development 1 Level (formerly called the Intermediate Level).
2. Have taken or will take prior to the start of league play, the Hockey Canada Safety Program course.
3. Have taken or will take the Speak Out course prior to the start of league play.
4. Years of coaching experience.
5. First consideration will be given to applicants within Surrey Minor Hockey Association; however total qualifications/experience will be the determining factor in the final selection.
6. A coach's son/daughter does not automatically make the team because she/he is the coach.
1. In the event a coach’s son/daughter is a goaltender separate goaltender evaluations may be conducted by an outside evaluation committee to determine a proper assessment of the player.
2. A coach's daughter/son who does not qualify for the team, as evaluated by a committee, will be removed from the team.
1. Results of any separate evaluation of players shall be relayed only to the association evaluation committee and the President.
2. The selected coach who has been advised that his/her daughter/son would not make the team has the option of remaining with the team or surrendering the team and leaving with his son/daughter.
5. Any coach once accepted who indicates that he/she would be willing to accept a team without her/his son/daughter on the team and when the child does not make the team resigns shall not be given another team in the current season.
1. Any subsequent applications in following years shall be under review of the Executive Council and may be terminated without an interview being allowed.
6. Each successful and unsuccessful Coach will be advised by mail.
7. No Coach, Assistant Coach or other team official, who refuses to sign the waiver for a criminal record search, will be appointed to a team by the association.
8. No appeal shall be accepted for non selection as a coach.

Section C - Assistant Coaches and Team Officials

1. All assistant coaches should be certified at the Hockey Canada (NCCP) Development 1 Level (formerly called the Intermediate Level).
2. All assistant coaches must have taken or be willing to take prior to the start of league play, the Hockey Canada Safety Program course.
3. All assistant coaches and team officials must have taken or be willing to take prior to the start of league play, the Speak Out course.
4. When selecting assistant coaches or other team officials a Rep coach must bear in mind that the assistant/team officials son/daughter does not automatically make the team solely because her/his parent is a member of the team staff.
1. The policy is the same as for the coach, if the assistant coach/team official's son/daughter ability does not qualify them for the team, as evaluated by the committee, she/he shall be released.

Section D - Rep Tryout Procedures

1. The Rep teams in Atom, Peewee, Bantam, Midget and Juvenile will be comprised of the best available players. These teams shall be tiered, where applicable, from the strongest being the "A1" team through to the "B3" team. Age of players shall not be a factor in determining their placement on a team.
2. When making application for rep tryouts it is understood that the player is trying out for the A1 team. The player may stipulate that he/she only wishes to play "B" and in those instances a written explanation must accompany the application. If approval is granted for the player to tryout for "B" he/she will be trying out for the "B1" team.
1. All Atom Rep teams are considered to be "A" teams and no requests will be considered to play for a particular team.
2. A player may NOT request to play for the A2 team or any subsequent "A" team in any division.
3. A player may NOT request to play for the B2 team or any subsequent "B" team in any division.
3. Each application will be considered on its own merit by the Executive Council who may approve or deny the request. The decision of the Executive Council is final and there is no appeal of the decision.
4. When the required documentation is received by the registrar, the players will be divided into tryout groups. To identify the individual players, a unique identifier number will be issued which shall be used during the tryout sessions.
5. There may be instances where registered players wishing to tryout are unable to attend due to either holidays or sickness. In these cases the following procedure will be followed:
1. Holidays
1. No position on a team shall be held for a player who is on holidays.
2. Upon the players return he/she must participate in a minimum of one "C" Division skates where she/he may make application to be evaluated by the rep coach.
3. It shall be the decision of the Division Manager and the Rep coach if an evaluation is done.
4. If the player is asked to participate at the rep level practice or game and as a result makes the Rep team then he/she must pay the rep tryout fees.
2. Injured player
1. A rep coach may hold a position on his team if he is positive that the player as shown from his/her past history would make one of the top two (2) teams.
2. The other coaches in the age division must be in agreement that the player so selected could indeed make that team.
3. A player so selected shall remain a member of the selecting coach's team and shall not be released to the team below or to "C" without written approval to do so under section (iv).
4. Should the coach apply to release this player to the lower team prior to the last date for rep releases, she/he must have the acceptance of the lower coach and written permission from the Executive Council.
5. If a position is held for an injured player then he/she must pay the rep tryout fees prior to playing with the team.
6. Players who are new registrants to the association and were not registered when rep tryouts took place may, upon request, be given a tryout by the rep coach.
1. The player if not selected may be sent directly back to "C" no matter what team he tried out for.
2. No player shall be given a tryout that had the opportunity to attend rep tryouts and chose not to do so and has already been selected to a "C" team.

Section E - Assumptions

1. There will be 100 or more players trying out per division.
2. There will be thirty four (34) players minimum, thirty eight (38) maximum required in the Atom division, fifty one (51) minimum, fifty seven (57) maximum, in the Peewee, Bantam and Midget divisions and seventeen (17) minimum, twenty five (25) maximum in the Juvenile division. These are the numbers of players required to have the generally accepted number of rep teams in the association as noted in Addendum #1 section A paragraph (1) e.
1. The categories and numbers of teams may increase or decrease dependent on the availability of ice and players in any given season.
3. Where possible there shall be no more than thirty (30) players per ice session.

Section F - Team size

1. A rep team in Surrey Minor Hockey Association shall consist of a minimum of seventeen (17) maximum of nineteen (19) players must be broken down as follows:
   1. nine (9) forwards (eleven (11) if team roster is 19)
   2. six (6) defensemen
   3. two (2) goaltenders

   All selected players must be identified as one and only one of the above positions. There will be no exceptions.

2. A rep coach must declare the number of players he/she shall carry for the season (17-18-19 players, two of which must be goaltenders) seven (7) days prior to the "C" Division draft.
1. A coach shall not be allowed to vary from his/her declared number during the season.
2. Exception: players not registered prior to October 1.
3. A new player taken after October 1^st must be an addition to the declared roster size.
4. Declared roster sizes exceeding the 17 player minimum must be approved by the Division Manager and the Vice President responsible for the division.
5. There shall be no movement to rep from "C" after the "C" division draft.

Section G - Evaluation

1. In preparation for the rep skates a players list for each age group Atom through Juvenile shall be prepared by the registrar. The players will be divided into groups and these groups will be approved by the applicable Division Manager, and Vice President responsible for the division.
2. Each group will consist of an equal number of forwards, defensemen and goaltenders with an even mixture of 1st & 2nd year players in each age group.
3. Each group will consist of a balance of previous "A", "B" and "C" players based on the previous season's category. This will ensure that groups are equal for scrimmages and tryout exhibition games.
4. NO player will be allowed to switch groups without permission of the Division Manager or the Vice President responsible for the division.
1. Moves to other groups will be permitted only if it does not affect the competitive balance of the groupings.
5. Players will be notified by the Division Manager or his/her designate prior to the tryouts of their respective times and locations of their evaluation skates.

Section H - Player Selection Process

1. Rep tryouts shall consist of on ice sessions which evaluate the individual player's skills and abilities. It is extremely important that rep coaches during evaluations be neutral in their comments or in any gestures that may be incorrectly perceived by players or parents. It is strongly suggested that rep coaches, during evaluations, refrain from, unless necessary, in speaking with either parents of or players being evaluated.
2. The on ice skill assessment sessions shall be based on:

skating scoring shooting passing/receiving puck control positional play checking

use of body/size/strength toughness and aggressiveness desire and work ethic attitude hockey sense coachability conduct on/off the ice

3. Rep coaches shall not participate in the on ice drills during evaluations but will evaluate players from an off ice vantage point.
4. It is the responsibility of all the selected rep coaches in each division to arrange for two or more skilled coaches to run the pre-determined on ice drills for their division. The association Head Coach is to be advised who the on ice assistants are.
5. The first tryout session will be a selection of skating and skill evaluation drills. The second try out sessions will be scrimmages. The third tryout session will be some form of evaluation or scrimmage as deemed by the Executive Committee before the start of the rep tryout sessions. The final session(s) will consist of full intra-squad games.
1. Coaches will NOT deviate from this program.
2. Referees may be utilized for these final games and if they are a P.C.A.H.A. game number is to be obtained. The association will pick up the cost of the referee fees for the final game only.
1. Coaches should bear in mind that when referees are used in these tryout sessions any penalties called which result in suspensions will be enforced.
6. A list of all the players in the A and B pool skates that were mutually agreed upon by all the rep coaches in their respective divisions, will be supplied to the Division Manager after the final evaluation skate. Separate lists shall be prepared for the "A" pool and "B" pool skaters and shall be clearly identified.

Section I - Team Selection

1. At the end of the evaluation skates players will be assigned as follows:

Atom, Peewee, Bantam Midget Juvenile

"A" Pool, "B" Pool or "C" Division "A" Pool, "B" Pool or "C" Division "A" Pool, "B" Pool, "C" Division or Released

2. All rep coaches shall mutually agree to the placement of these players in their respective pools.
3. Any disagreements amongst the coaches regarding placement of players shall be settled by a committee consisting of the Vice President responsible for the division or his appointed designate, Division Manager and Head Coach/Coach Coordinator and their decision shall be final.
4. The below numbers are based on seventeen (17) players per team and may be adjusted depending on the declared team roster size. Up to two additional skaters may be added depending on the declared team size but no additional goaltenders.
1. Initial releases:
1. The "A" pool shall consist of no more than 35 skaters and 5 goaltenders if there are two (2) "A" teams in a division.
2. The same numbers shall apply if there is only one "A" team but three (3) "B" teams in a division in which case the "B1" team shall skate with the "A" pool.
3. If there is only one "A" team and two "B" teams in a division the "A" team shall skate alone in the "A" pool and shall consist of no more than twenty (20) skaters and three (3) goaltenders.
4. The "B" pool shall consist of no more than 30 skaters and 4 goaltenders if there are two (2) "B" teams remaining in a division or twenty (20) skaters and three (3) goaltenders if there is only one (1) "B" team.
5. Those players not selected for the "A" or" B" pool shall be assigned to the "C" division.
2. Secondary releases:
1. The "A" and "B" pools shall skate as a group for a minimum additional three (3) skates.
2. From the "A" Pool, the A1 coach may select up to a maximum of twenty (20) skaters and three (3) goaltenders.
3. From the "A" Pool, the A2 coach may select up to a maximum of twenty (20) skaters and two (2) goaltenders. Five (5) skaters and one (1) goaltender will be coming from the "A1" team.
4. From the "B" Pool, the B1 coach may select up to a maximum of fifteen (15) skaters and two (2) goaltenders. (Ten (10) skaters and one (1) goaltender will be coming from the "A2" team.
5. From the "B" Pool the B2 coach may select up to a maximum of fifteen (15) skaters and two (2) goaltenders. Ten (10) skaters and one (1) goaltender will be coming from the "A2" Pool and the B1 team.
6. "B" coaches will assign the remaining players to the "C" division.
3. Final releases:
1. Rep teams, Atom to Midget shall be down to their declared roster size two (2) days prior to the "C" Division draft.
2. Players will be released to:
1. "A1" releases will be assigned to the "A2" team.
2. "A2" releases will be assigned to the "B1" team.
3. "B1" releases will be assigned to the "B2" team.
4. "B2" releases will be assigned to "C" Division.
4. Juvenile teams whether "A" or "C" will be down to their declared roster size by their first tiering game.

Section J - Release Procedures

1. The release of players not selected for the higher team is a very traumatic experience for young players. A coach must handle this with tact, care and caution. She/he must be very thoughtful and careful in his/her selection of words. An improperly chosen word could injure the self esteem of the young player.
2. All releases shall be made in the following manner:
1. All rep coaches will participate in the initial release interview after the final rep tryout session and thereafter each coach will follow the same interview process with his/her team.
2. After the final tryout session players will change and remain in their dressing room(s) under the supervision of an adult.
3. All players will be called individually to another dressing room or room where they will be spoken to by one of the rep coaches.
1. Those players assigned to "C" will be contacted by the "C" Division Manager and will be given the date and time of their "C" skate.
2. Player profile forms are not required for the initial rep tryout releases but are MANDATORY for the secondary and final releases.
4. Players will leave the interview room by a pre-selected route in which they do not have to pass those players remaining to be interviewed.
3. This procedure is to be followed without exception for the initial, secondary and final releases. Under NO circumstances are players to be interviewed where they are visible to other players, parents or the general public (for example, in hallways, on the ice surface, bench area, public areas or parking lots). Any coach found disobeying this rule shall be disciplined.
4. No players will be released by telephone. All players to be released must be interviewed in person and, with the exception of those players released in the initial release, will be given a player profile report.
5. No player may be released below one team without having skated at least once with the team they are being released to and, only then, with the permission of the Division Manager and the Vice President responsible for the division.
6. Any player who did not participate in rep tryouts may be brought up for evaluation and may then be released directly back to "C" should he/she not make one of the rep teams.

Section K - Appeal Procedures

1. A player may appeal his/her release within forty-eight (48) hours starting from the time of her/his notification.
1. An appeal will ONLY be accepted from a player who is either:
1. released from any "A" team to any "B" team, or
2. released from any "B" team to the "C" division.
2. An appeal will NOT be accepted from a player released from one "A" team to another "A" team or from one "B" team to another "B" team.
2. The notice of appeal must be in writing and directed to the Rep Tryout Appeal Committee which consists of:
1. Vice President responsible for the division or his/her designate.
2. Division Manager.
3. Head Coach/Coach Coordinator.
3. This committee shall determine if there are grounds for appeal and advise the Executive Council of their decision. The decision of the Appeal Committee shall be final.
4. Having your appeal upheld means that the appellant will be re-evaluated amongst the players by the appeals committee or their designate(s). The appeal being upheld will not mean you have automatically won a spot on the roster of the team.

Section L - Tryout Regulations

1. No player may skate at any more than his/her assigned session.
2. Players missing their assigned session will not be allowed to make up the missed sessions.
3. No releases shall be allowed until after the final session of tryouts.
4. There may be additional evaluation sessions for defence men and goaltenders depending on availability of ice.
5. Players must wear all equipment including a C.H.A. approved neck guard.
1. Any player found not to be wearing all required protective equipment shall be sent from the ice and shall not be allowed to return until he/she has put on the missing approved equipment.
2. Any second occurrence shall result in the suspension of the player from any further participation in Rep tryouts.

Section M - Regular Season Policies

1. Surrey Minor Hockey Association rep teams shall be known as:

Two "A" and two "B"	One "A" and three "B"
A1 - Thunder	AAA - Thunder
A2 - Hurricanes	B1 - Hurricanes
B1 - Lightning	B2 - Lightning
B2 - Storm	B3 - Storm

2. Dress Code:
1. Surrey Minor Hockey Association has directed a dress code for all coaches and players on association rep teams.
1. Dress shoes, khaki dress pants, association golf shirt
2. Team jackets, in association colours, are optional but strongly recommended.
3. Ice Time:
1. Extended shifts do not help your team, creates unfair ice advantage and tires out the players.
2. Short shifts of 45-60 seconds should be the rule and not the exception.
3. Under no circumstances do coaches put together or use speciality lines. All players must have the opportunity to experience situations such as power plays or penalty kills. Coaches breaking this rule will be disciplined.

Section N - Returning Junior Players

1. Players returning from junior teams up to midnight January 10th may be accepted if there is a vacancy on the roster of the Rep team and the Coach of the team is willing to accept an additional player.
2. A Bantam aged player returning from Junior where no vacancy is available in the Bantam division may be moved to the Midget division if there is a vacancy with the permission of the Executive Council.
3. A Midget aged player returning from Junior where no vacancy is available in the Midget division may be moved to the Juvenile division if there is a vacancy with permission of the Executive Council.
4. No player may be released to accommodate the returning Junior player.

Section O - Use of Casual / Affiliate Players

1. A coach/team official shall not contact an affiliate player directly without first contacting the Division Manager and coach of the player's team. No player may be used if the team to which he/she is registered is playing a game at that time.
2. No affiliate player may be brought up to play without first contacting the coach of the Lower team and advising both P.C.A.H.A. League Manager and the Division Manager.
3. Usage limits for casual/affiliate players must be in accordance with P.C.A.H.A. rules.
1. Any player exceeding the allowed number of games as an affiliate without the permission of the Executive Council will have her/his registration suspended for the current season.
2. Registration fees shall not be refunded.
3. Coaches, team officials, parents and players must be extremely careful in the number of games played to avoid this occurring.
4. Coaches shall only bring players up to practices that are on their team's casual cards or affiliate list. Player's fees do not allow increasing the amount of ice time to players without an extension of their fees therefore the player being called up is to only attend the practice immediately prior to the game or tournament for which they are being utilized.
5. A coach/team official shall not allow any person who is not a registered player/coach/team official of his/her team to go on the ice.
1. Except in the case of a qualified medical person in the event of an injury to a player.
6. A coach/team official shall not allow his/her child to go on the ice during a practice unless she/he is a registered member of his/her team with the exception of the affiliate player.

Section P - Player Movement

1. There shall be NO movement of players between "C" and Rep after the "C" division draft without the consent of the Executive Council. This does not apply to players carded as casual for Atom "A" teams or placed on affiliate lists for other HC carded teams, after October 1^st, and utilized on a temporary basis.
2. Movement shall be permitted within the rep system until picture day or October 31^st whichever comes first.
1. Each player released must be given a completed player profile form.
3. Any rep player who wishes to leave a rep team after September 30th and during the course of the current season must apply in writing to the Executive Council stating her/his reasons.
1. If the move is granted and the player is carded "A" he/she will be moved to a "C" team of the next higher division and then only if there is a vacancy. If no vacancy exists the player will be released and her/his prorated fees will be refunded.
2. If the move is granted and the player has made the "A" team and has not yet been carded, a junior player (those who are in their first year of a division) maybe moved to a "B" team or to a "C" team in the player's same age group. All other players shall be moved to the next higher age group.
3. If the move is granted, a "B" player may move to a "C" team in the player's same age group.
4. Requests to leave a rep team
1. Any player who requests to leave a rep team to which he/she had been selected after October 1st of each year she/he must apply in writing to the Executive Council outlining his/her reasons.
1. There shall be no movement of rep players after association picture day except under unusual circumstances and only with the written approval of the Executive Council.
2. If the move is granted and the player made the "A1"or "A2" team she/he will be moved to a "C" team of the next higher division (age group) if there is a vacancy.
3. If the move is granted and the player made the 'B1' or subsequent "B" team she/he may be moved to a 'C' team in the same age group.
1. If there is only one (1) "A" team in a division then the "B1" team shall be treated in a similar fashion as the "A2" team as noted in paragraph "b"
4. If there is no vacancy the player will be released and her/his prorated registration fees will be refunded.
5. Moving up an age group
1. Parents or players who may wish to move up an age group/division must apply in writing to the Executive Council. Moves will only be considered for rep teams and there shall be no movement upwards by a "C" player except as a disciplinary measure.
1. Player may attend the older age groups tryouts but must be assessed in the upper half of the "A1" team.
1. No moves will be considered to "A2" or to "B" teams.
2. The coach of the "A1" team must be willing to accept an additional player over the required minimum seventeen (17) for a rep team.
2. No player in the age group shall be displaced by a player from the lower group.

Section Q - Carding

1. No player may be carded without the written consent of the Executive Council after picture day or October 31^st whichever comes first, with the exception of returning Junior players.
2. Once carded, no player may be released without the written consent of the Executive Council.
3. There shall also be no de-carding of Rep players from any team without the written approval of the Executive Council.

Section R - Team Rosters

1. It is recommended that all Surrey Minor Hockey Association "B" teams have a full affiliate player list of nineteen (19) by the affiliation deadline (two of which must be goaltenders).
2. Coaches should familiarize themselves with the policy and ramifications of affiliating players from the lower team to the higher team in "A" and "B".

Section S - Team Movement

1. No team shall move from "B" to AAA in Peewee through Midget divisions without the written consent of the Executive Council.
2. No team official shall request or agree to a move up a tier without the written approval of the Executive Council.
1. Any coach or team official making such enquiries without first gaining permission from the Executive Council shall be disciplined.

Section T - Games

1. Surrey Minor Hockey Association rep teams shall NOT play each other unless they are in the same tier and games are scheduled by P.C.A.H.A. as part of league or playoff competition.
2. No intra-association or inter-association exhibition games will be played between rep "A" and "B" teams.
3. No intra-association or inter-association exhibition games will be played between rep "A" and "C" teams of any division.
4. No intra-association or inter-association exhibition games will be played between rep "B" teams and "C" teams of any division.

Addendum # 2 - "C" Hockey Regulations

Section A – Introduction

1. The "C" hockey program begins in September of each year at the culmination of the rep try out sessions. The "C" hockey program is a recreational program for those players who have chosen not to compete at the rep level. The largest number of players is at the "C" level and it is important that a large amount of emphasis is placed on this area of hockey within our association.
2. Surrey Minor Hockey Association expects that all "C" coaches, team officials, players and parents will set a high standard of conduct and good sportsmanship towards referees, other players, team officials and parents. This not only applies to your own team but to all teams within our own association and other associations with whom you have contact.
3. It is important that the coach and other team officials keep not only their players but especially their parents informed of all the policies and decisions made throughout the season. The hockey season is a long one and it becomes even longer if team officials do not keep a good communication line open with parents and players.
4. Parents and players have the right to know all the information supplied to the coach and other team officials. Any matters relating to the operation of the team, i.e.: team funds should be available upon request to any member of the team or the executive committee. The team is a group of people working together for a common purpose not just one or two individuals.
5. This communication holds true with the "C" Division Manager and the Executive Committee. You as a coach should keep abreast of and supply any information needed or requested by the executive and they should in turn keep you advised of pertinent information.
6. Surrey Minor Hockey Association exists with the help of you and other volunteers and by working within our group for the best interests of the association all participants will have an enjoyable season.

Section B - Coaches Selection

1. The selection of "C" hockey coaches within Surrey Minor Hockey Association begins when the parent or interested person may apply to be a coach or assistant coach on a "C" team. These expressions of interest are forwarded to the association Head Coach who will send to the individual applicant, a coach application form. The completed applications will be collected and the names and recommendations will be forwarded to the Division Manager.
2. The final selections shall be made by the Vice President responsible for that division, the Head Coach and the Division Manager. No appeal shall be accepted as a result of not being selected as a coach.
3. The applicant "MUST" be Hockey Canada (NCCP) certified at the Introduction to Coaching (formerly Initiation) level for Hockey "1" to "4" and the Coach Stream (formerly the Coach) level for Atom through Midget. BC Hockey policy requires a coach who has taken his/her Coach Stream (formerly Coach) level in one season must complete a Development 1 (formerly Intermediate) level clinic the following year.
4. Considerations for selection as a coach:
1. Years of coaching experience.
2. First consideration will be given to applicants within Surrey Minor Hockey Association; however, total qualifications/experience will be the determining factor in the final selection.
3. It is recommended that a coach or his/her assistant should have a minimum St John's emergency first aid and CPR certificate or equivalent in the event of emergencies.
4. Any other criteria that the respective Division Manager or Vice President responsible for that division have deemed applicable.

Section C - Assistant Coaches/Team officials

1. All assistant coaches in the Atom through Midget divisions must also be Hockey Canada (NCCP) certified at the Coach Stream (formerly Coach) level. All assistant coaches in the Hockey "1" - "4" divisions, must be certified at the Introduction to Coaching (formerly Initiation) level.
2. When selecting assistant coaches or other team officials, a "C" coach should bear in mind that the assistant coach's/team official's son/daughter does not automatically make the team solely because her/his parent is a member of the team staff.

Section D - Assumptions

1. 150 plus players per division.
2. The number and size of sessions will be dependent on the availability of ice and the number of players.

Section E - Team Size

1. A "C" team in Surrey Minor Hockey Association shall consist of a minimum of fourteen (14) to comply with the City of Surrey ice users policy. If sufficient players are available, each association "C" team will try for a minimum of sixteen (16) players and a maximum of nineteen (19) players broken down as follows:
1. nine (9) forwards (eleven (11) if team roster is 19)
2. six (6) defensemen
3. one (1) goaltender (two if available)

Section F - Evaluations

1. In preparation for the "C" evaluation skates, a list of players for each age group, Initiation through Midget, shall be prepared by the registrar. The Division Manager(s) and Vice President responsible for that division will divide the players into even groups in the following manner.
2. Each group will consist of an equal number of forwards, defensemen and goaltenders as follows:
1. 1^st and 2^nd year previous rep players
2. 1^st and 2^nd year "C" players.
3. Each group will be subdivided into two equal groups of forwards, defensemen and goaltenders.

Group 1 1st & 2nd year previous rep 1st & 2nd year "C"

Group 2 1st & 2nd year previous rep 1st & 2nd year "C"

4. This will ensure that groups are equal for scrimmages.
5. NO player will be allowed to switch groups without the permission of the Division Manager(s).
6. Players will be notified by a Surrey Minor Hockey Association representative, prior to the first session of the respective times and locations of their evaluation skates.
7. At their first session, the players will be assigned a numbered jersey (unique identifier number), which must be used during each of their evaluation sessions. These numbered jerseys are used to identify the individual players. At the end of the final session, all of the numbered jerseys must be returned.
8. The bib with unique number must be returned by each player after the last evaluation skate.
9. Evaluation skates are mandatory and all "C" players must attend. Any player refusing to attend evaluation skates without a valid reason shall have his/her registration refunded and a player from the waiting list shall assume her/his position.
1. The Division Manager and Vice President responsible for the division shall make the final decision as to the validity of the refusal.

Section G - Player Evaluation Process

1. "C" skates consist of on ice sessions which progressively evaluate the individual player's skills and abilities. During evaluations, it is recommended that "C" coaches refrain from speaking with either, the parents of or the players being evaluated, unless necessary.
2. The on ice skill assessment sessions shall be based on (addendum #4):

skating scoring shooting passing/receiving puck control positional play checking

use of body/size/strength toughness and aggressiveness desire and work ethic attitude hockey sense coachability conduct on/off the ice

3. "C" coaches, unless necessary, should not participate in the on ice drills during evaluations. "C" coaches should evaluate players from an off ice vantage point.
4. It is the responsibility of the Division Manager in each division to arrange for two or more skilled coaches to run the pre determined on ice drills.
5. All sessions will be run in the format outlined in addendum #4. Coaches will not deviate from this program.
6. Intra squad scrimmages will be allowed, time permitting, during the evaluation skates. The final session(s) may consist of a full intra-squad game.

Section H - Draft Procedures

1. All coaches shall rank each player participating in the evaluation skates from 1 to n (where "n" equals the total number of players).
2. A player still participating in rep tryouts and due to that is unavailable for any of the evaluation sessions shall be rated at the highest ranking automatically.
3. If a player is unable to attend any of the evaluation skates a ranking may be settled by those coaches and Division Managers who are familiar with the player.
4. After the final evaluation skate, all evaluation sheets shall be submitted, on or before, the date, time and place specified by the Division Manager(s).

Section I - Average Rankings

1. The Division Manager will transfer each of the rankings for each player on to a master sheet.
2. The highest and lowest rankings of each player will be ignored.
3. The average ranking of each player will be computed.
4. The player list will be sorted by the average ranking.
5. Each player will be assigned an overall ranking from 1 to n (where n= the total number of players).
6. The final list shall be approved by the Division Manager and Vice President responsible for that division.
1. Any disagreements amongst the coaches regarding rating of players shall be settled by a committee consisting of the Division Manager, Head Coach and the Vice President responsible for that division.
1. The Committee may move the player up or down on the list.
2. The Committee's decision shall be final.

Section J - Protections

1. Each team will be allowed to protect up to three (3) players. These protections must be the children of either the coach, assistant coach or team official.
2. Once a child of a coach/assistant coach/team official has been drafted, any other siblings of this drafted player becomes a protected player and shall be an automatic selection in the round in which she/he is ranked.

Section K - Parent/Player Requests

1. Parent Requests:
1. All parent requests are to be read into the record prior to the start of the draft for the information of all coaches.
2. These requests should be honoured whenever possible.
2. Player Requests:
1. If a majority decision is made prior to the start of the draft to accommodate special player requests then when one (1) of the players is drafted the other player becomes a protection in the round in which he would be available for the draft.
3. Only one request per team.

Section L - Draft

1. Protected players will be automatically selected in the draft round in which they are ranked (i.e.: if there are ten (10) teams then players ranked from 1-10 will be drafted in round one; players 11-20 in round two; 21-30 in round three and so on).
1. The coach's/team official's sibling(s) will automatically be drafted in the round in which they are rated.
2. Two (2) first round draft picks cannot be drafted on the same team regardless if they are the selected coach and his/her selected assistant or team official's child.
2. The draft order, in the first round, shall be determined by averaging the rankings of all the team's protections. The team with the highest average of the protected players’ rankings will pick first. The team with the next highest average of the protected players’ rankings will pick second, etc.
3. The draft order after the first round is determined by each team’s total score at the end of the previous round (ties will be broken by random draw).
4. Round four of the draft shall be designated as the goaltender round in the Atom to Midget divisions.
1. The first selection of available goaltenders shall go to the team with the highest sum of the rankings of players in the first three rounds. The second selection of available goaltenders goes to the team with the next highest sum of the rankings of the players in the first three rounds, and etc.
2. If there are insufficient goaltenders for one per team, the rule in sub-paragraph (a) will apply until the numbers are exhausted.
3. If two goaltenders are equally available per team the reverse order of sub paragraph (b) will be followed for the second round of the goaltender selections.
4. If there are insufficient goaltenders for an equal number per team, the unselected goalies will be added to the end of the draft list in the order they appear in the goalie draft list. They will be assigned the next sequentially higher ranking of the highest ranked player. These goalies will be selected in rotation as if they were non goalies.
5. Goaltenders are not designated as goaltenders within P.C.A.H.A. competition and those teams drafting three goaltenders may have the second or third goaltender play out during the game in which he/she is not in the back up role.
5. The goaltenders draft round will not alter the teams total score, therefore the drafting order in rounds four (4) and five (5) will be the same except when not all teams were able to select a goaltender. In this event, the teams will enter round five of the player’s draft, starting with the team that would have had the next selection in the goaltender round. This will continue until all teams that do not have a goaltender have selected. At this point, all teams with goaltenders will select players in the reverse of the sequence in which they selected goaltenders. The players selected due to this provision will have their rankings added into the team's total.
6. Each team will be allowed to select one (1) player in each round.
7. In the first four (4) rounds of the player draft, each team will be able to select from any of the highest ranked available players down to the number of teams in the division (ie: if there are 10 teams, then the first team to draft in round one may select from players ranked 1-10; the second team may select down to the player ranked 11^th; the third team may select down to the player ranked 12^th; etc.).
8. In the fifth and subsequent rounds of the player draft, each team will be able to select from any of the highest ranked available players down to double the number of teams in the division (i.e. if there are 10 teams, then the first team to draft in round five may select from players ranked 1-20; the second team may select down to the player ranked 21; the third team may select down to the player ranked 22^nd; etc.).
9. When a player is selected the ranking of the player is added to the team’s total score.
10. Teams will be allowed one (1) trade at the end of the draft with the agreement of the Division Manager and the unanimous consent of all the coaches present.
1. This trade must be completed while all coaches are still present.
2. Players should be of equal ability, subject to approval of the Division Manager.
3. No trading of players between teams shall be allowed once the draft meeting is adjourned.

Section M - Team Jerseys

1. The selection of team jerseys shall be made by random draw amongst the coaches.
2. Trading of jerseys may be made, with the permission of the Division Manager, amongst the coaches.
1. NO trading of jerseys shall be allowed once the meeting has adjourned.

Section N - Evaluation Regulations

1. No player may skate at any more that his/her assigned session.
2. Players missing their assigned session normally will not be allowed to make up the missed sessions. However, in certain evaluation circumstances, players may be permitted to skate at another session.
3. There may be additional evaluation sessions for defensemen and goaltenders depending on availability of ice.
4. Players must wear all equipment including a Hockey Canada (formerly C.H.A.) approved neck guard. Any player found not to be wearing all required protective equipment shall be sent from the ice and shall not be allowed to return until he/she has put on the missing approved equipment.
5. Any players who tried out for rep but who did not attend any of the "C" skates will automatically be placed in the first draft round.

Section O - Regular Season Policies

1. "C" Team Names
1. "C" teams may choose a name for their team. It is suggested that they stick to the NHL team whose jerseys they are wearing.
2. "C" teams shall not call themselves by the names assigned to the rep teams.
3. Dress Code:
1. There is no specific dress code for "C" teams.
2. It is recommended that players and coaches adopt the rep team standards.

Section P - Initiation Program

1. Hockey "1" through "4" will follow the Hockey Canada Initiation program.
2. All players in the Initiation program shall be given the equal opportunity to play any on ice position.
1. All team members will be rotated through the various positions throughout the season so that they will be given the equal opportunity to learn all the positions and be able to choose the one specific to them when they get older.
3. Equal ice time shall be followed as strictly as possible. NO double shifting of players is allowed.

Section Q - Use of Affiliate Players

1. A "C" coach shall not contact an affiliate player directly without first contacting his/her Division Manager.
2. The Division Manager of the higher team will contact the Division Manager of the lower team as to availability of the player.
3. No player may be used if the team to which he/she is registered is playing a game at that time.
4. No affiliate player may be brought up to play without first contacting the coach of the Lower team and advising both the P.C.A.H.A. League Manager and the Division Manager.
5. Any player exceeding the five games (3 for Initiation and 5 for Atom to Midget) as an affiliate will have her/his registration revoked and refunded on a prorated basis, so be EXTREMELY careful in the number of games the affiliate is allowed to play.
6. "C" teams shall not be allowed to bring up more than three (3) affiliates per game and then only to reach a maximum complement of fourteen (14) skaters and one (1) goaltender.
7. Coaches shall not bring affiliate players up to their practices. Player’s fees do not allow increasing the amount of ice time to players without an extension of their fees. The only exception to this is where an Atom player may be brought up to a Peewee "C" team practice if the Peewee team is attending an out of district tournament in which body checking is allowed. The Atom player may only attend the Peewee practice where a body checking clinic is being held.
8. A coach/team official shall not allow any person who is not a registered player/coach/team official of his/her team to go on the ice surface except in the case of a qualified medical person in the event of an injury to a player.
9. A coach/team official shall not allow his/her sibling to go onto the ice surface during a practice unless he/she is a registered member of her/his team with the exception of the affiliate rule noted above.

Section R - Player Movement

1. There shall be NO movement of players between "C" and rep after the "C" division draft.
2. The Division Manager may move players between teams in order to balance the teams.
3. Requests to move down an age group/division will be considered by the Executive Council and if approved an application will be forwarded on to the Managing Director responsible for the applicable division within the Fraser Valley West League for approval. Overage player requests will be accepted as long as no player belonging in that age group is displaced.
4. No Movement Shall Be Permitted After Picture Day.

Section S - Team Roster

1. All Surrey Minor Hockey Association "C" teams will maintain a full player roster of sixteen (16) players including goaltenders.
2. Should a player leave the team during the season the coach will immediately advise the Division Manager and the Registrar who will fill the vacancy from the waiting list for that division.
3. No changes can be made to team rosters after December 31^st.

Section T - Team Movement

1. No team shall move from "C" to "A" in Atom or from "C" to "B" in Peewee through Midget divisions without the written approval of the Executive Council.
2. No team shall request or approve a move up a tier without the written approval of the Executive Council.

Section U - Ice Time

1. "C" hockey is a recreational league in which players should concentrate more on the fun of the game rather than the competitiveness of rep hockey. A "C" player this season may become a rep player the following season. The only manner in which he/she can develop is by playing the game and not warming the bench.
2. All players in "C" hockey will get as close as possible to equal ice time throughout the season and during individual games. The only exception to this is the last five minutes of each game which shall be at the coach's discretion.
1. Playing the best player all the time is not acceptable.
2. Any repeated violations will be dealt with by the Division Manager and Vice President responsible for the division if not corrected.
3. Extended shifts do not help your team, creates unfair ice advantage and tires out the players.
1. Short shifts of 45-60 seconds should be the rule and not the exception.

Addendum # 3 - In House "C" Playoffs

1. At the end of each season on the conclusion of F.V.W. League and playoff competition Surrey Minor Hockey Association will host an in-house playoff for Atom through Midget "C" teams.
2. The format for the playoffs shall be a round robin format as determined each year by the Division Managers and Vice-President responsible for the division.

Playing rules

1. Games for Atom "C" and Peewee "C" will be one hour and fifteen minutes (1-1/4 hours).
2. Games for Bantam "C" and Midget "C" will be one hour and thirty minutes (1-1/2 hours).
3. Games will be played as follows:
   1. Five (5) minute warm-up,
   2. First and second periods will be fifteen (15) minute stop time.
   3. Third period will be stop time using half of the time remaining in the allotted game time.
4. No overtime will be played in round robin competition. Games may end in a tie.
5. A mercy rule will be in force. If the goal spread between the competing teams reaches five (5), running time commences until such time as the spread is reduced to four (4), at which time, stop time will once again commence.
6. Minor penalties under running time shall be three (3) minutes and major penalties seven (7) minutes.
7. For sportsmanship point calculations, the minor penalty will be considered as two (2) minutes and the major penalty will be considered as five (5) minutes. Penalties will start on the dropping of the puck by the on ice official.
8. During running time, the clock will only be stopped in the event of an injury.
9. During round robin play points will be awarded as follows:
1. Win                                     2 points
2. Tie                                      1 point
3. Loss                                   0 points
4. Sportsmanship Point       as per P.C.A.H.A. sportsmanship point rule
10. Standings in round robin play will be determined as follows:
    1. Team with the most points
    2. If two or more teams are tied for any position, standings will be determined by:
       1. Team with the most wins,
       2. Team with the least losses,
       3. Team with the least goals against,
       4. Team with the least penalty minutes,
       5. Team with the most goals,
       6. Team with most sportsmanship points,
       7. Team who wins the coin toss.
11. At the end of round robin play in the Atom "C" through Midget "C" Divisions, the top teams from each division with the higher standings will enter the final series game(s).
12. Overtime will be played in any final series game(s) and in the event of a tie, the winner will be determined by using the following criteria, in sequence.
    1. One five (5) minute running time sudden victory period with 4 players (not counting the  goaltender) on each side.
    2. If a goal is not scored in sudden victory period, a one five (5) minute running time sudden victory period with three (3) players (not counting the goaltender) on each side.
    3. If a goal is not scored in the second sudden victory period, repeat the above step until a winner is determined.
13. Any team failing to appear for a playoff game shall forfeit the game and the two points shall be awarded to the opposing team. The sportsmanship point shall not be awarded in this case.

Protests

1. All protests must be in writing and must be filed with the Division Manager within twenty-four (24) hours from the completion of the game being protested.
2. The Division Manager and Vice President responsible for the division will rule on the protest and a decision will be rendered as soon as reasonably possible. They may make a ruling to either:
   1. Deny the appeal.
   2. Uphold the appeal.
3. If the appeal is upheld, the Division Manager and Vice President responsible for the division may:
   1. Order the portion of the game under protest to be replayed.
   2. Order the game under protest to be forfeited.
   3. If a round robin game under protest, award the points.
   4. Order the game replayed.
4. The decision of the Division Manager and Vice President responsible for the division shall be final and there shall be no further appeal accepted.

Addendum # 4 - Assessed Skills

1. The following are the skills which are evaluated for player selections as well as what part of each skill that is being assessed.
2. Skating

Acceleration Balance Power Recovery Speed Stability Mobility Pivot Drive Glide Stride Turn Dekes Change of pace Full extension Wide tracking Narrow tracking Quick feet Lateral mobility

Edge control Weight transfer Body lean Basic stance Stops and starts Quick stop, delay Evasive skating Break to openings Accelerate out of turns Face on the attack Turn away from play Knows when to skate Skating with purpose Pivot without losing speed Stick control while skating Accelerate past defender Fades in and out of play Head and body fakes Drive to net

3. Scoring

Quick hands Quick head Reads play Readies himself Shot selection Timing Anticipation Net awareness

Follows play knows where to be Can score several ways Accuracy Concentration Determination Confident Use of screens

4. Shooting

Quick hands release Quick head Powerful Accurate Variety of shots Shot selection Knows when to shoot

Gets free for shots Use of low / deflection shots Shots not blocked Can shoot off stick handle Can shoot "in stride" Can "one time" shots Has backhand

5. Passing/Receiving

Soft hands Gives target, stick on ice Receives and gives on backhand Ability to "one touch" pass Receives and gives flip pass Varies passing speeds Passes at the right time Uses board passes Does not telegraph pass Frees himself after pass Calls for the puck

Makes eye contact Defence - uses partner well Makes himself available for a pass Use of feet to receive pass Reads, spots open man Can pass/receive at high speed Can pass/receive in traffic, under pressure Moves puck quickly High risk passer Throws blind passes

6. Puck Control

Soft hands Quick hands Use of dekes, fakes can these be done with speed Can control puck in traffic, under pressure Is confident with puck Protects puck

Can control puck with feet Controls puck along boards in corner Can maintain speed while controlling puck Has "head up", has team awareness while controlling puck Smooth, quiet stick handler

7. Positional Play

Understands concepts: width, depth, attack lanes, triangulation, delay 1-2-3 principle, cycling Supports other players Communicates with team mates Follows game plan Is player up and down or flow player Quick transition, offence to defence, visa versa knows when to go on offence Reads play Uses individual skills to advantage in positional play Remains in control of positional play while under pressure Read 1 on 1

Support Communicate Breakout Triangulation Width, depth Lanes 1-2-3 principle Drives Delays Hit the wall Cycling Quiet zone Transition Gap Pinch Make stand

8. Checking

Angulations Inside - out technique checking Use of stick Use of body Checks within the rules Aggressive checker Does not lose 1 on 1's Gap control Knows when to check Plays net side, checks from net side Maintains body position on opponents High risk checker

Remains in control while checking Over aggressive, loses position to make check, runs around Recognizes who to check Takes check well, difficult to check Remains under control while being checked Gets back into play quickly after check Takes a check to make the play Does not retaliate after being checked

9. Use of Body Strength

Gives and takes body checks Protects puck centre Screens Uses body to free his stick Net side concept Does not lose 1 on 1's

When necessary stabilizes himself (wide tracks, lowers centre of gravity, etc) Strength, stamina, determination Clears area for himself/herself Blocks shots

10. Tough and Aggressive

Wants to be first to the puck into the corner, etc Clears traffic Sacrifices self to make play Physical stamina Blocks shots

Desire to play physical within rules Creates threats Game plan not effected by the score, referees, etc. Changes tempo of game Causes havoc

11. Desire/Work ethic

Constant want to excel Works hard in all situations Sticks to game plan, stands up to tough situations Is a "first on - last off" practice player

Prepares himself/herself well Physical conditioning Does not look for easy way out Works on weaknesses Wants information to make him better

12. Attitude

Unselfish Respects self, coach, peers Work ethic Listens and tries to best ability Team player

Sportsmanship Leadership abilities Leads by example Willing to help Is positive, friendly

13. Hockey Senses

Understands, adapts to play Knows where to be Is one step ahead of the play Awareness of overall play developments Understands options and chooses correctly

Awareness of team mates Plays within his abilities Uses his skills to a maximum Is creative Is willing to take a risk

14. Coachability

Listens to instruction Accepts his/her role on team Tries to execute coaches instructions Respects coaching decisions Asks for individual help Responds constructively when asked

Follows direction, off ice, on ice Helps team mates understand instruction Is first in line to try something new Is positive Leader

Addendum # 5 - Hearing Guidelines

1. When conducting and attending Appeal or disciplinary hearings it is important that the process be fair. Those Committee members who preside at hearings must be open minded and polite no matter what the provocation. Remember at the end of the hearing it is important that both sides feel they have been given a fair and honest hearing.
2. Read the rules which apply to the particular case before you and ensure you bring all pertinent rule books or associated papers with you.
3. Ensure you have paper and pen with you to take notes. A member, but preferably a non committee member, should be delegated to record the minutes of the hearing.
4. Before the hearing begins, review all material which has been filed and note any questions that you may wish to ask.
5. Arrive well before the meeting in order to discuss the procedures to be followed with fellow committee members.
6. Before the hearing starts, do not talk to the parties who will appear before you, unless it is to say simply "hello" or to advise someone where the washroom is. Nothing is more disconcerting to the other side than to see a member of the tribunal in conversation with the other side, even if it only relates to pleasantries.
7. Make sure that the room where the hearing is to take place is properly set up before the hearing starts. If the furniture needs to be rearranged, do this before the scheduled time for the commencement of the hearing.
8. Call the hearing to order, describe the procedure to be followed. Introduce the committee members. It is not a good idea to have both parties in the room at the same time as this may lead to outbursts and could intensify antagonism between the two parties. It is suggested that you listen to and question each party separately.
9. Make sure both parties understand the procedure to be used. Whoever has the onus of establishing the facts is heard first.
10. All committee members should have pencil and paper ready to make notes of pertinent facts and questions stemming from the presentations.
11. The members of the tribunal once having heard the evidence presented should remain in the room after hearing both parties to consider their decision. The parties involved in the hearing should be sent home with advice that the chairperson will be contact the two parties by phone once a decision is agreed upon.
12. Once a decision is reached write it out promptly giving the reasons for the decision. All members of the committee should agree to its content before it is sent out. The letter should be set up as follows:
    1. Describe the issue
    2. Set forth the relevant facts
    3. Summarize in brief form each sides argument
    4. State the committee findings
    5. State clearly the committees decision
13. The reasons do not need to be long but they must be clear and deal with the issues raised.
14. The committee chairperson should contact the parties advising them of the decision as soon as possible after the decision. The written decision should be mailed to the individual(s) facing the disciplinary action. The letter should also state the procedure available to them within Surrey Minor Hockey Association to appeal the committee decision.
15. Once the hearing is terminated leave the area immediately and do not talk to the parties involved if they are in the area.
16. Aggrieved parties
1. Come to the meeting prepared to discuss the issues at hand.
2. Ensure that you fully research the issue at hand and bring all pertinent material with you. You should include a pen and paper to write notes.
3. It is recommended that you have your appeal written out and organized prior to coming to the hearing to ensure that all points are covered.
4. Do not engage the other parties or the committee members in conversation that could lead to further disciplinary action against you. Once you have completed your presentation leave the area immediately as you will be contacted by phone of the decision.

Addendum # 6 - Disciplinary Hearing Guidelines

1. It is unfortunate but from time to time it becomes necessary to discipline persons who do not operate in a fair manner in accordance with the rules and regulations of our association. The process for conducting a disciplinary hearing within this association is set out below. It is important that the process be seen as fair and all those persons presiding over a hearing must have an open mind.
2. Chair Person and Committee Members:
1. Read over the rules which apply in the particular case before you.
2. Bring the rule book, as well as a pen, pencil and paper to take notes.
3. Bring all relevant materials which have been filed for the appeal and ensure you make note of any relevant questions you may need answered.
4. Arrive in good time for the hearing.
5. Do "NOT" talk to the parties who will appear before you prior to the hearing.
6. Make sure that the room where the hearing is to take place is properly set up and furniture rearranged as required prior to the start of the meeting. Any materials required should also be set out before the hearing starts.
7. Make notes when something strikes you as important.
3. Call the meeting to order. Have parties from either side come in to the hearing room separately. Do not allow both sides in the room at the same time as this may lead to outbursts and intensify the antagonism between the parties. Each side is to be listened to and questioned separately. Describe the procedure to be followed to each party in turn and introduce the members of the committee.
4. Whoever has the onus of establishing the facts should be heard first.
5. At the end of each side's presentation, if you have a question, ask it. Do not interrupt the presentation unless absolutely necessary for the purpose of clarification.
6. Vulgarity as well as loud and abusive behaviour will not be tolerated from any of the parties and should this happen the hearing will be adjourned to allow parties to calm down. If this does not occur the chairperson may suspend the hearing to another date.
7. Upon the completion of testimony from the involved parties they should be asked to leave the premises to avoid any conflicts outside the hearing room. The Committee members upon the completion of the hearing should retire for their deliberations.
8. The decision of the Committee members should be written out promptly giving reasons set out in the following manner.
1. Describe the issue.
2. Set forth the relevant facts.
3. Summarize in brief form each side's argument.
4. State your findings.
5. State your decision.
9. The reasons need not be long but they should be clear and concise and deal with the issues raised.
10. The written decision should be mailed to the individual(s) facing disciplinary action and the appeal procedures should be outlined to them.
11. At the end of the hearing, after deliberations, leave the area and go home. Under no circumstances should the Committee members talk to the parties involved prior to the decision being delivered by the Chairperson.
12. Remember: It is important that both sides feel they have had a fair hearing.

Addendum # 7 - A.G.M. Guidelines

1. Finding your way around the A.G.M.
1. Association Annual General Meetings are very important. It is at the general association meetings that the most significant decisions are made about the direction the association will take and the issues that will receive attention. Any member in good standing who wishes to have a say in the affairs of the association must attend and participate in association meetings.
2. Association meetings are conducted according to the rules of parliamentary procedure. The rules of parliamentary procedure have been developed over decades of parliamentary experience in order to ensure that meetings are run efficiently and democratically. Minor Hockey Associations have adapted these rules to give structure to important association meetings from executive meetings to Annual and Semi Annual meetings. Although some members find parliamentary procedure to be formal and strange at first, after a while it becomes clear to all members that association business could not be properly conducted without procedural rules. Association meetings would not run smoothly if all members could speak at the same time, if debates were not focused by formal motions and if decisions were not reached by majority vote.
3. It is not necessary to be an expert in the rules of parliamentary procedure in order to participate in an association meeting. An appreciation of the basic elements is usually enough to allow any member to orient her or his self to the democratic process.
2. Some of the common elements of a typical association meeting are:
1. Quorum
1. There is usually a minimum number of members in good standing who must be present in order for a general meeting to take place. In Surrey Minor Hockey Association a quorum at a general meeting of the association is thirty (30) members plus a majority of the elected Executive Council (four (4) or more).
2. A quorum at Executive Committee meetings is four (4) or more members of the Executive Council.
2. Chairperson
1. The President of the association usually acts as the Chair person of the meeting. The Chairperson is responsible for ensuring that democratic procedures are respected during the meeting. This means that the chairperson makes decision on how the meeting will be conducted. These decisions, however, can be challenged and overturned by a majority vote.
2. In Surrey Minor Hockey Association, the Chairman can propose motions.
3. Agenda
1. The agenda is the list which sets out the issues that will be discussed at a particular meeting and the order in which the issues will be discussed. The agenda helps to give form to the meeting by alerting those in attendance to what is coming up next.
2. The agenda may be changed in order to meet the needs and expectations of those attending the meeting.
4. Reports
1. Much of the time at any association meeting is taken up with the business of bringing members up to date on what the Executive and various committees have been doing since the last meeting. This information is usually presented in the form of a report, sometimes oral and sometimes written or both.
2. Reports are usually given by the Officer most directly involved with the matter.
3. The Treasurers report is usually given a special position on the agenda since the financial position of the association often has a bearing on many of the discussions that take place on other matters.
4. Reports usually end with a motion to "Accept" the report. This motion is taken as a formal approval of the report; in short the membership is satisfied that the report is accurate, complete, and that the members understand its content. This does not necessarily mean that the membership accepts the situation described in the report. For example, the association may vote to accept the report of the treasurer that the association is deeply in debt. This doesn't mean that the members accept that the association will continue in debt, only that the members "accept" the accuracy of the report.
5. Reports may also include recommendations for action. For example, the Treasurer may recommend that in order to get out of financial difficulties the association should increase registration fees. This recommendation would take the form of a motion.
5. Motions
1. Motions are used to focus the discussion of the association to ensure that matters are dealt with in a logical way and that the meeting stays on track. The member presenting the motion begins with the words "I move that..." and then states her/his motion.
2. Before debate can begin the motion must be "seconded". Someone who agrees with the motion, or at least agrees that the motion should be debated, can second the motion by saying "I second the motion". Once it has been duly seconded, the motion can be debated.
3. Motions must be presented in writing and received by the Secretary no later than 30 days prior to the A.G.M. NO motions are accepted from the floor.
4. It is possible for a member to propose that a motion be changed before it is voted on. This is known as "a motion to amend". The motion to amend will not be acceptable if it contradicts the original motion. For example if the motion is to increase association fees by 10%, a motion to amend that the association fees be raised by 0% would not be acceptable, because it only contradicts the original motion.
5. It is a good idea to prepare the motion before the meeting by putting it in writing and providing copies for other members in attendance. This assists in the debate and helps to avoid confusion over the meaning. If the motion is not in writing, then the Secretary should write out the motion as proposed.
6. Debate
1. After a motion has been seconded it is open to debate. If there are a number of members who wish to speak, the chair should keep a speakers list, and all those who wish to speak should have a chance before anyone is allowed to speak twice.
2. The chair allows only one member to speak at a time. Other members cannot interrupt the speaker. The speaker must talk only about the motion that is being debated.
3. If a lengthy debate is expected on a given issue, the Chair might suggest a time limit for each speaker, for example three minutes. Such time limits should be enforced in the same manner for every speaker.
4. If the debate is lengthy the motion should be read out loud once just before it is voted on.
7. Voting
1. The chair may make a judgment call to end debate if it appears that the issue has been thoroughly discussed and that members are ready to vote. Members may also try to have the matter voted upon by calling out "QUESTION" which indicates to the Chairperson that he or she should "call the question", i.e. hold the vote. After hearing the call for the question, the chairperson may decide to "test the floor", i.e. ask for a show of hands as to whether the vote should be held.
2. The motion is voted upon after debate is concluded. The vote is now held and if dealing with the constitution or bylaws requires a 75% majority to pass. All other motions require a simply majority to pass.
3. The vote may be by a show of hands or by secret ballot depending on the importance of the motion. Any member may make the motion that the vote be taken by secret ballot.
8. New Business
1. At one point in the meeting the chairperson will ask if there is any new business. This part of the meeting is important for members who wish to bring their concerns to the attention of the rest of the members of the association. New business provides individual members with an opportunity to present a motion calling for the association to taken action on an issue or to adopt a specific policy.
9. Adjournment
1. The motion to adjourn is a special motion to bring the meeting to an end. Such a motion is not subject to debate. Usually the chairperson will ask for a motion to adjourn once the meeting has dealt with all of the points on the agenda.
2. For additional information refer to Roberts Rules of Order.

Addendum # 8 - Atom A Tournament

Note: The "A1" team shall be the only Surrey Minor Hockey Association team allowed to compete in this tournament. Permission may be granted for other teams to apply by the Executive Council but only under unusual circumstances.

1. All games are played in accordance with Hockey Canada, BC Hockey, P.C.A.H.A. and Surrey Minor Hockey Association rules and regulations. All teams must be in good standing with the above Associations or, in the event of teams attending from outside of the country, their home associations.
2. All teams are guaranteed four (4) games.
3. Applications must include the team roster as filed with your appropriate Association. The team roster shall include player’s full name (no initials), jersey number, age, coaches’ and manager’s name, address and telephone numbers. Only those players whose names are supplied to the tournament committee upon application are eligible to play. Additions require approval of the tournament directors before the tournament begins.
4. All teams must consist of a minimum of ten (10) players and one (1) goaltender. The minimum rule may be waived on application to the tournament committee.
5. Team officials must report to the tournament office thirty (30) minutes before scheduled game times and are responsible to verify game times and rosters on the games sheets before each game as to accuracy. The only players eligible to play in the tournament are those listed on the roster supplied to the tournament committee upon application to the tournament with the exception of affiliates. No additions will be allowed without prior approval of the Tournament Chairman.
6. Team officials will be held responsible for the conduct of their players and parents on and off the ice which includes the arena facilities as well as the parking lot area. Any damage incurred by players, team officials, or parents will be billed to the team and/or association responsible.
7. Team officials will ensure their assigned dressing room is left clean after their game.
8. Teams will be responsible for the security of their dressing rooms and a padlock should be brought to secure the door.
9. Any team failing to play or dress for their assigned game time will forfeit the game. The two points for the win and the sportsmanship point will go to the second team. No games will be rescheduled from the assigned times.
10. If there is a jersey colour conflict, the team designated as the home team will be responsible to change their jerseys.

Playing Rules

1. Games will be one hour fifteen minutes (1-1/4 hours).
2. All teams will play a round robin format with participating teams with the most points at the end of round robin play advancing to the final rounds of the tournament.
3. Games will be played as follows:
   1. Five (5) minute warm-up,
   2. First and second periods will be fifteen (15) minute stop time,
   3. Third period will be stop time using half of the time remaining in the allotted game time.
   NOTE: No overtime will be played in round robin competition. Games may end in a tie.
4. A mercy rule will be in force. If the goal spread between the competing teams reaches five (5), running time commences until such time as the spread is reduced to four (4), at which time, stop time will once again commence. Minor penalties under running time shall be three (3) minutes and major penalties seven (7) minutes. For sportsmanship point calculations, the minor penalty will be considered as two (2) minutes and the major penalty will be considered as five (5) minutes. Penalties will start on the dropping of the puck by the on ice official.
1. During running time, the clock will only be stopped in the event of an injury.
5. During round robin play points will be awarded as follows:
1. Win                                         2 points
2. Tie                                          1 point
3. Loss                                       0 points
4. Sportsmanship Point           as per P.C.A.H.A. sportsmanship point rule
6. Standings in round robin play will be determined as follows:
1. Team with the most points,
2. If two or more teams are tied for any position, standings will be determined by:
1. Team with the most wins,
2. Team with the least losses,
3. Team with the least goals against,
4. Team with the least penalty minutes,
5. Team with the most goals,
6. Team with most sportsmanship points,
7. Team who wins the coin toss.
7. At he end of round robin play, the top teams with the higher standings will enter the final series game(s).
8. Overtime will be played in any final series game(s) and in the event of a tie, the winner will be determined by using the following criteria, in sequence.
1. One five (5) minute running time sudden victory period with 4 players (not counting the goaltenders) on each side.
2. If a goal is not scored in sudden victory period, a one five (5) minute running time sudden victory period with 3 players (not counting the goaltenders) on each side.
3. If a goal is not scored in the second sudden victory period, repeat the above step until a winner is determined.

Awards

1. A Most Valuable Player award will be presented each game to one player from each team. No player may be awarded more than one MVP during the round robin games. Any player may be awarded a game MVP in the final series.

Protests

All protests must be in writing, signed by either the coach or manager, and must be filed with the Tournament Committee within one (1) hour after the completion of the game being protested. The protest MUST be accompanied by a $50.00 cash deposit. If the protest is allowed, the deposit will be refunded. The Tournament Committee will rule on the protest and a decision will be rendered as soon as reasonably possible. The Tournament Committee's decision shall be final.

Summary

1. All tournament games will be played out of the following arenas:

North Surrey Rec Centre 10275 135 Street Surrey, B.C. (604) 502-6300

Newton Arena 7120 136B Street Surrey, B.C. (604) 501-5044

Fleetwood Arena 16555 Fraser Hwy Surrey, B.C. (604) 501-5875

2. The applicable tournament entry fee is payable only by money order or certified cheque. No other forms of payment will be accepted.
3. The cheque or money order should accompany the completed application form as well as a team picture and should be made payable to:

   Surrey Minor Hockey Association
   Atom A Tournament
   PO Box 171
   Surrey, BC<